About NOS
Digitization Specialists.
At National Office Systems (NOS), we specialize in cutting-edge technology, offering comprehensive archival digitization services through our CloudTide division.
Our expertise covers the conversion of diverse media types, including black-and-white and color documents, mixed media, library books, historical records, engineering and architectural drawings, photographs, and microfilm/microfiche.
With state-of-the-art production scanners and professional-grade digitization software, we ensure seamless data migration, precise indexing, and accurate data entry for all document types.
NOS has been serving the Washington DC, Maryland, and Virginia area for over forty years, with a client base of more than 10,000 organizations, including law firms, government agencies, corporations, museums, educational institutions, public safety entities, and associations.
Our services are designed to deliver enhanced accuracy, efficiency, and security, keeping our clients ahead in today’s dynamic digital landscape.
Key Features:
- Conversion to multiple file formats, including high-quality OCR and fully searchable PDFs.
- Secure, alarm-monitored facility with external surveillance and robust audit trail systems.
- State-of-the-art production scanners and professional-grade digitization software.
Danny Harbison
Vice President & Partner, NOS / CloudTide
Danny Harbison is Vice President and Partner at National Office Systems, where he leads the technology division, CloudTide. With a strong commitment to delivering customized digital solutions, Danny oversees CloudTide’s focus on digitization, archiving, and RFID asset tracking.
Renowned for his expertise in operations management, strategic planning, and client engagement, he ensures every solution is tailored to the unique needs of both federal and commercial clients.
NOS FAQ's
- Digitization enhances accessibility, preserves the original materials, and enables easier search and retrieval of information.
- It also protects delicate archival documents from physical wear and tear.
- Almost all types, including manuscripts, photographs, bound books, maps, blueprints, microfiche, and financial records.
- Specialized equipment and processes are available for delicate or unique formats.
- Specialized handling techniques, such as flatbed scanning and non-invasive imaging technologies, ensure that documents are not damaged.
- Experienced professionals follow strict protocols for preservation.
- Optical Character Recognition (OCR) is software that converts scanned images into machine-readable text.
- It is essential for creating searchable digital documents, enabling users to locate specific information quickly.
- Yes, high-resolution scanning and advanced image processing tools can enhance readability.
- However, some manual intervention may be needed for severely damaged or illegible sections.
- Accuracy depends on the quality of the source material and OCR technology.
- A meticulous quality control process ensures the extracted data is as accurate as possible, especially for numerical or tabular data.
- Common formats include PDF (searchable and non-searchable), TIFF, JPEG for images, and Excel or CSV for tabular data.
- The choice depends on the intended use of the digitized files.
- Challenges include avoiding damage to bindings, handling brittle pages, and achieving high-quality scans without compromising the physical integrity of the material.
- Flatbed scanners or specialized book scanners are often used.
- The time-frame varies based on the size and complexity of the collection, as well as the level of detail required for indexing and quality control.
- Projects can range from weeks to several months.
- Originals are typically archived in a secure, climate-controlled environment for long-term preservation.
- Digitized versions reduce the need for frequent handling of the originals.
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